Brian Cliette

Step-by-Step Guide to Removing Unused Fields in ActiveCampaign Notification Emails

Ever had that moment when you’re crafting a notification email on ActiveCampaign, and you’re left staring at those unused fields? They’re just there, taking up space, and you’re wondering how to get rid of them. Well, you’re in the right place.

In this article, we’ll walk you through the steps to remove these unused fields from your notification emails. It’s a simple process that can make your emails look more professional and less cluttered. No more unnecessary fields, just the information that matters.

So, let’s dive into the world of ActiveCampaign and start streamlining your notification emails. You’ll be surprised at how a few tweaks can make a big difference. After all, it’s all about making your emails work for you, not the other way around.

Why remove unused fields from notification emails?

Why bother cleaning up your emails? Well, there’s a simple answer – it makes for a smoother user experience. Removing unused fields from your notification emails on ActiveCampaign can have a direct impact on your email interactions and overall business operations.

When you’re managing a business, every contact point with your customers matters, and that includes your notification emails. These emails provide vital updates and information about your business to your existing and potential clients. If cluttered with unnecessary fields, they can become confusing and overwhelming, which often leads to decreased engagement.

By eliminating unused fields, you’re streamlining the information sent and making the email content more focused. A trimmed email comes off as more concise and easier to understand. It’s a simple way to demonstrate respect for your customer’s time and attention.

Imagine viewing an email with extra, irrelevant fields. Would you take the time to sift through the noise to find what’s important, or simply move on to the next email? Most likely, the latter. In an era of digital fatigue, you simply cannot afford to lose your reader’s attention.

Think of the same email but without the unnecessary fields. It’s clean, concise, and points to the essential facts. Much better, right? That’s the advantage of removing unused fields from your emails.

However, it’s also important to remember that the process of removing these fields should be done with attention to detail and careful consideration. While you want your emails to be streamlined, you don’t want to remove fields that may provide essential information. Striking the balance can be tricky, but with a bit of patience and understanding of your email content, it can be achievable.

Continuation and in-depth understanding of how to effectively remove these unused fields carries forward as you process this information. You’re advancing on the path to more effective email communication. After all, making your emails work for you is a skill worth mastering.

The impact of cluttered notification emails

Let’s get into the nitty-gritty of what cluttered notification emails can do to your business. Firstly, customer experience is significantly impaired. Many companies tend to cram as much information as possible into their emails, unaware of the adverse effects this may have. Let’s face it – there’s a limit to how much information anyone can absorb in a single reading. So, excessive details in your emails are not only unnecessary but also counterproductive. It’s key to prioritize using a reader-friendly approach.

Think of the countless unread emails sitting in your inbox. You’re unlikely to make time to decipher confusing, crowded communications. Thus, the chances of your notification emails being ignored increase when you overload them with low-priority fields. This results in lower engagement rates and potentially lost opportunities.

Email fatigue, another consequence of cluttered emails, is not to be taken lightly. When you bombard your customers with numerous fields of less-than-relevant information, it can lead to email fatigue. This could deteriorate your open rates over time, reducing your reach and effectiveness.

Performance issues can also arise in emails that are too heavily laden with fields. Slow loading times or complicated layouts may negatively affect receivers with weaker internet connections or older devices.

The data usage is another concern worth mentioning. Emails packed with unnecessary fields consume more storage space for both the sender and receiver. And expensive data charges may apply when emails are viewed on mobile data, particularly if they’re opened in countries where data costs are high.

In a nutshell, while there might be a temptation to include every data and detail in your notification email, restraint and careful selection of fields are critical in maintaining a positive user experience. Your communication should be a valuable exchange, not a one-sided data dump.

Remember, your ultimate goal should be to make your emails work for your business – not against it.

Steps to remove unused fields in ActiveCampaign

All that surplus information in notification emails can become overwhelming, right? Worry not! Here’s your guide on how ActiveCampaign helps you to get rid of those unnecessary fields in your notification emails. It’s simpler than you might think!

Undeniably, everyone wants effective, streamlined notification emails that save time and resources. The first step in reaching that ideal state is to understand the process to remove unused fields inside ActiveCampaign’s platform. So, let’s dive into it.

Your first stop is ActiveCampaign’s ‘Contacts’ page. In the global navigation menu, simply select ‘Contacts.’ Once you’re on that page, go ahead and hit the gear icon located in the top right corner. Upon clicking, a dropdown menu will appear. Select the option ‘Manage Fields’.

In the ‘Manage Fields’ section, you’ll see a list of all the custom fields present in your notification emails. It’s quite feasible to have numerous fields that you don’t essentially require. You know what? It’s completely okay to get rid of those!

Your task is pretty straightforward from here. Just find the field that you want to delete and click on the ‘Action’ option corresponding to it. A dropdown menu will appear. Select the ‘Delete’ option. A pop-up will appear asking your sureness about the deletion. Confirm deletion. That’s it! You’ve successfully cleaned up an unused field from your notification emails.

Step 1: Accessing the form builder

After you’ve navigated to the ‘Contacts’ page and have managed to access the ‘Manage Fields’ section, you’re on your way to ridding your notification emails of unnecessary clutter. Let’s delve deeper and get our hands dirty with editing and removing those unwanted fields.

To start, you need to access the form builder. Armed with its robust functionality, you can customize your forms to a tee and remove any excess areas dragging you down. But you might be asking, how exactly do you access this elusive form builder? Don’t fret, because that’s exactly where we’re headed next.

To take the first steps towards accessing the form builder, log in to your ActiveCampaign account. Once logged in, locate the ‘Forms’ section in the left-hand menu. Click on this and you’ll find a list of all the forms associated with your account. If you need to create a new form, simply click ‘+ Add a Form.’ But if you’re wanting to edit an existing form, you’re going to want to click on the name of the form you wish to edit.

After clicking the form you wish to edit, the form builder will load. It’s here that you’ll find all the tools necessary to edit, update, and clean up your notification email fields.

Remember, this is the initial stage of customization and field removal. The journey continues as you identify and remove unnecessary fields from your form. You’re at the helm of your business’s communication, so take charge and sail towards a streamlined and effective notification email structure. Your journey to uncluttered notification emails is in full swing. Keep moving forward.

Step 2: Editing the form and removing unused fields

Alright, you’ve successfully navigated your way to the Forms section – that’s half the battle. You’re doing great! Now it’s time to dive into the heart of this task – editing the form and removing those pesky unused fields.

Now be sure not to confuse yourself with all the options available. Your goal here is simple and straightforward – remove excess baggage. You’re on a mission to streamline your notification email and that requires total focus.

In the Forms dashboard, seek out the form that’s been giving you a lot of unnecessary information. Once you’ve got it, here’s your action plan:

  1. Click on “Edit Form” right next to the form name. This will open the form editor.
  2. Now in the form editor, identify the unused or unnecessary fields. Remember, less is more here.
  3. Once you’ve picked out the culprits, click on the specific field.
  4. An “Options” box will pop up. Hit the “Delete” button.
  5. When prompted for confirmation, go ahead and click “OK”.

And there you have it – you’ve successfully removed an unused field!

You know, it’s quite liberating deleting what you don’t need. Less clutter means a cleaner, more efficient system. And who wouldn’t want that? Remember that this process isn’t a one-and-done deal, you’ll need to apply this method for every single unused field in the form.

These extra steps are necessary to maintain a well-optimized, efficient form. Keep in mind the importance of streamlined communication for your business. You’re not just removing fields – you’re improving the whole notification email system. Now, on to the next. No pressure, right?

Step 3: Updating the notification email

Once you’ve successfully edited your form and removed all unused fields, your next task will be updating the notification email. And yes, this is just as important as the previous step.

First, you’ll need to navigate to the “Campaigns” section. Here, you’ll find all of your current email templates and notifications. Your mission is to locate the one connected to the form you just edited. Don’t panic if you can’t find it! It’s probably just hidden under a different name (usually, it’s named after your form).

After successfully identifying your notification email, click on it to access the email editing mode. You might feel overwhelmed once you enter this section; there are so many settings and content to review. However, remember: simplification is the key. Don’t get lost looking at fancy content or graphics. Follow the KISS principle – Keep It Simple and Straightforward.

To delete the unused fields from your email, you’ll first need to identify them. Look for data merges related to the fields you’ve removed; usually, they’d appear something like %FIELD_NAME%. Once you’ve identified them, simply highlight and hit the delete key. That’s it!

While you’re here, you might also want to update your email content. Make sure that all the information is accurate, easy-to-understand, and engaging. Break your text into easy-to-digest chunks, use bullet points for lists, and bold important sections. Updating your notification email will ensure your audience only receives the most important and relevant information.

Remember, this isn’t a process that you perform once and forget. Constantly reviewing and updating your notification emails will go a long way in managing effective communication, increasing user engagement and driving your business success.

Step 4: Testing the updated notification email

After simplifying the email content and removing unused fields, it’s crucial to effectively charm-check the updated notification email. Testing is pivotal for maintaining effective communication as it ensures that the email is functioning as intended. Here, you can test your modified email to identify any noticeable errors or loopholes that might hamper your communication with contacts.

To initiate this process, you’d want to navigate back to settings for the relevant form. You can locate this by venturing into the ‘Forms’ tab and selecting the form affiliated with your edited notification email. By filling out this form, you’ll initiate a chain of event that will cause your updated email to be sent. Remember to set your email as the recipient for this testing phase.

Upon receipt of this email, it’s important to review it meticulously. You might want to check for the pertinent points:

  • Authenticity of the data is critical. Start by cross-verifying if the displayed fields are reflecting relevant, accurate data as intended.
  • Clarity in communication: assure that your email content is simple, easy-to-understand and engaging.

Remember, flaws in testing often translate to inconsistencies in real-world application. You wouldn’t want an instance where valuable leads or contacts receive an email with errors. Scanning through and verifying each element is thus a strategic step in ensuring a pipeline of smooth communication.

Through the entire testing phase, route swiftly through your checklist – Authenticity, Clarity, and Engagement.

Moving ahead, there may be further steps that you’d need to encapsulate to augment your notification email. It’s for you to decide if you want to stop at this or delve deeper into other steps like automating the email process, taking advantage of segmentation, and adding personalization features. Let the needs of your business guide your choices. Every email form has its unique needs. Using this guide as your navigation tool, you can easily mold the process as per your enterprise’s unique requirements.

Final thoughts on streamlining your notification emails

Streamlining your notification emails can significantly enhance your communication with your subscribers. But it’s not solely about deleting unused fields. It’s about reviewing, refining, and perfect it at timely intervals.

Remember, your end goal is a clear, concise, and engaging message that adds value. You want to ensure that your communication precisely suits your target audience. Stick to the facts, and remember to be authentic and engaging. Your subscribers need to feel the real human behind the message.

Tweak your email content regularly. Emails become less effective over time; it’s a testament to the rapidly changing tastes and preferences of your audience. A quarterly review of your templates, at the least, is generally advisable. An outdated message is equivalent to no message. Make sure to keep your emails fresh and suitable for your audience.

Yet, while streamlining, be mindful that you’re not overdoing it. Over-simplification can lead to essential information getting lost. Balance is key here. Aim for a refined, clutter-free email that still retains its essence.

You’ve streamlined your notifications. What’s next? You can consider automating the email process. This helps you stay consistent, an important aspect of email marketing. Be it a transactional email or a marketing campaign – automated emails can save you time and boost your efficiency.

Adding personalization into your emails is another worthy option. A personalized email can enhance the recipient’s experience significantly, making your message more relatable and engaging. It also provides a touch of human warmth to your digital communication.

Remember, it’s a constant process – not a one-time task. Your email strategy should evolve with your organization and your audience. Don’t hesitate to make tweaks here and there, as experimentation is part of growth. The ultimate aim is to build and maintain an effective communication channel that helps you connect and engage with your audience in the best possible manner.


You’ve now got the know-how to clean up your ActiveCampaign forms and notification emails. By removing unused fields and keeping your email content crisp and relevant, you’re on your way to more effective communication. Remember, it’s not a one-time task. Keep reviewing and updating your emails regularly to ensure they continue to resonate with your audience. Don’t forget to test your emails too, making sure they’re delivering as intended. And while you’re at it, consider additional steps like automation, segmentation, and personalization to further boost your business communication. With these insights, you’re well-equipped to make the most of your ActiveCampaign platform. Keep refining, keep improving, and watch your business communication thrive.

How do I edit a form in ActiveCampaign?

You have to access the form editor in ActiveCampaign, identify the unnecessary fields in the form, and delete them. Repeat these steps to remove all unwanted fields.

Why is it necessary to streamline the notification email system?

Streamlining the notification email system enhances efficiency in communication which is key to business success.

How do I update the notification email?

You can update the email by heading over to the “Campaigns” section in ActiveCampaign, locate the email associated with the edited form, and start editing.

Is it necessary to simplify email content?

Yes, simplifying the email content ensures its clarity and greatly enhances the reader’s engagement.

How can I delete unused fields from emails?

To delete an unused field, you need to identify and delete data merges related to the removed fields in the form.

Why is regular reviewing and updating of notification emails crucial?

Regular review ensures continued clarity, effectiveness, and engagement of the notifications.

How do I test a notification email?

Testing an email notification requires sending the email to a small test group or yourself before rolling it out completely in order to review its effectiveness.

What additional steps can be considered for the notification email system?

Additional steps could include automating the email process, using segmentation, and integrating personalization based on specific business needs.

Category :

Share this:

Leave a Reply

Your email address will not be published. Required fields are marked *

About me

My name is Brian Cliette; I help brands and entrepreneurs find sustainable paths to sales growth on the social internet.

Recent Post


Grow Your Business Today

Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.

brian cliette

Do You Want A More Direct Contact With Our Team?​