Brian Cliette

Mastering Project Management: How to Seamlessly Integrate Trello with WordPress

If you’re like me, you’re always looking for ways to streamline your workflow. That’s why I was thrilled when I discovered how to integrate Trello with WordPress. It’s a game changer that can make managing your projects and content a breeze.

Trello, a popular project management tool, and WordPress, the world’s leading content management system, are both powerful on their own. But when you combine them, you unlock a whole new level of productivity. I’ll walk you through the steps to make this integration happen in no time.

Why integrate Trello with WordPress?

Now that you understand what Trello and WordPress are and why they’re important, let’s delve deeper into why you’d want to integrate Trello with WordPress.

Efficiency is at the core of any successful work management system. This is where Trello and WordPress integration comes in. They streamline your work processes, making it easier to manage your projects and tasks.

Say you’re managing a blog and using Trello to track the creation and editing process. Naturally, you’d want the ability to transition those completed blog posts to your WordPress site easily. Here, the integration of these two platforms enables a seamless transition from content creation to publishing, sharply reducing the time spent on admin tasks.

In another instance, if you manage an online store with WordPress and use Trello to keep track of inventory or sales, integrated functionality could let you move data back and forth swiftly.

Here’s a simple scenario:

Without Integration With Integration
Manually copy blog post from Trello to WordPress Push completed tasks in Trello directly to WordPress
Manually update inventory data from Trello to WordPress Automatically update inventory data in WordPress via Trello

Having Trello integrated with WordPress eliminates these tedious tasks, allows your teams to focus on what truly matters – producing quality content and products.

Additionally, it’s not all about task management. The integration also facilitates better team collaboration. Your team members can see updates and changes in real-time, making the team more aligned during the project progression.

In the next section, we’ll dive into the actual steps of integrating these two powerful tools. But before we do that, let’s take a deeper look into the benefits of such integrations.

Benefits of integrating Trello with WordPress

When you think about streamlining your work processes, integrating Trello with WordPress brings about a significant transformation. This integration isn’t just about efficiency; it’s about unlocking potential you didn’t know existed.

The first key benefit here is enhanced project management. It’s all about staying organized in an increasingly busy digital world. With integration, your team can manage post schedules, content creation, and even complex projects – all on Trello. Once a task is complete, it transitions seamlessly to WordPress. It’s as simple as drag and drop.

But let’s not overlook another crucial benefit – improved team collaboration. Trello’s boards, lists, and cards enable more precise task distribution and project overview. Team members can see who’s working on what, comment, and even attach files. With real-time updates, everyone stays on the same page. No more lost emails or forgotten tasks.

And then there’s the benefit of smoother inventory updating. For those who also manage an e-commerce on WordPress, you know how tedious inventory updating can be. By connecting Trello cards to WordPress, you can track stock levels, sales, and even customer behaviors. It’s data at your fingertips.

Here’s a recap of the key benefits:

  • Enhanced project management
  • Improved team collaboration
  • Smoother inventory updating

Learn about integrating Trello with WordPress in the following parts of the article, where we’ll walk you through step-by-step. This way, you’ll transition from understanding the benefits to experiencing them firsthand.

Step 1: Setting up your Trello account

As your shiny new endeavor awaits, the first step is setting up your Trello account. If you’re new to Trello, you might be wondering what it is. Trello is a task management tool that helps arrange your projects into boards. In one glimpse, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. Now, let’s dive into the account setup process.

Firstly, navigate to Trello’s official website. You’ll spot the ‘Sign Up’ button on the top right corner. Click on it, and Trello will lead you to a signup form. The form needs essential information to create your account: full name, email address, and password. Make sure you use a secure password to ensure your account’s safety.

If you prefer to connect your existing work accounts, Trello also offers options to sign up with Google or Microsoft. Click on the relevant icon, and Trello will guide you through linking your chosen account.

Once you complete the signup process, Trello sends an email to the provided address to verify your account. Hit the verification link and voila! You’re all set up.

Remember, Trello operates based on a freemium model. While the free plan includes unlimited personal boards, cards, and lists, some advanced features are only available in the paid plans. For more information, you can visit their pricing page.

Subsequently, familiarize yourself with the platform. On your Trello home page, you’ll find a tutorial card for beginners. It explains how to create boards, add lists and cards, etc. After all, it’s critical you understand your tools before integrating them. In our next section, I’ll guide you through creating your first Trello board.

NOTE: Password safety is paramount. Ensure your password is robust and unique to maintain your account’s security.

Step 2: Installing the Trello plugin for WordPress

Continuing from where we left off, the first station in our WordPress – Trello integration journey is the installation of the Trello plugin for WordPress. Before we get started, it’s important to note that you need administrator access to your WordPress site to install plugins.

Navigating to the plugin installation page is a piece of cake. You’ll want to start by logging into your WordPress dashboard. From there, you’ll spy on the left-hand sidebar a tab labelled ‘Plugins’. The familiar ‘Add New’ button on the top will lead to the vast WordPress plugin marketplace.

Next, key in ‘Trello’ in the search bar towards the top right. It’s usually the quickest way to find any plugin. One of the top results should read ‘BigBoard for Trello’. This little gem is what we’re after. It’s a reliable plugin that has garnered quite a reputation for bridging the Trello-WordPress gap. Just hit ‘Install Now’ and let WordPress do its magic. One click of ‘Activate’ later, you’ll see ‘BigBoard for Trello’ among your active WordPress plugins.

Now you’re ready to take the next big step – configuring the plugin to work with your Trello account. But we’ll delve into that in the subsequent section.

Isn’t it fascinating how these two powerful platforms can be intertwined with just a few clicks? Keep following along, and you’ll have your Trello boards visible on your WordPress site before you know it.

Step 3: Connecting Trello to WordPress

Now that we’ve successfully installed the BigBoard for Trello plugin, it’s time to connect Trello to your WordPress site. It’s a straightforward process that doesn’t require any coding skills.

First, you’ll need to navigate to the Trello plugin in your WordPress dashboard. You’ll find this under the section labeled ‘Plugins’. In that list, locate ‘BigBoard for Trello’ and click on it to reveal the settings page.

Next, you’ll want to authorize the plugin to access your Trello account. Here’s where you’ll need your Trello login credentials. Be sure to have them handy. Click on the ‘Authorize’ button and you’ll be redirected to Trello’s login page. Confirm your account and approve the requested permissions.

Once you’ve granted the necessary permissions, you’ll be redirected back to your dashboard. Look for a message at the top of the screen confirming the connection. If you see it, congratulations! Your WordPress site is now successfully linked to your Trello account.

However, don’t be alarmed if you encounter issues during this process. It’s not uncommon and troubleshooting is usually quite straightforward. Check to confirm you’ve entered the correct credentials. Alternatively, you may need to reset your Trello password.

In the case of continued difficulties, it’s advisable to reach out to Trello’s support team. They’re equipped with the expertise to help you rectify the problem swiftly.

As you can see, integrating Trello and WordPress isn’t as daunting as it may have initially seemed. In just a few clicks, you’ve managed to unite two powerful tools that can greatly enhance your workflow and productivity.

Step 4: Managing projects with Trello on WordPress

By reaching this point, you’ve successfully connected Trello to WordPress. So, let’s dig deeper and discuss how to manage projects with Trello within your WordPress site.

Once you’ve authorized the BigBoard plugin to access your Trello account, you can incorporate Trello boards into your WordPress site in a number of ways. With this integration, you’re now free to control your workflows, manage tasks, and collaborate more effectively with your team.

One advantageous feature is that Trello boards can be embedded directly into WordPress posts and pages. This gives you the freedom to share management boards directly from within your site. To do this, you would:

  • Navigate to your desired WordPress post or page
  • Click the ‘Embed Trello Board’ button
  • Choose your Trello board and customize the board’s appearance to your liking

From your dashboard, you have a comprehensive view of your ongoing projects. Trello boards give you a clear visual summary of your tasks, due dates, and task progress. This dashboard isn’t just window dressing; It’s a command center where everything resides.

Remember, you have full control over who can see these boards on your site. Take advantage of Trello’s permission settings to manage viewer access.

Monitoring workload is another powerful feature of this integration. Premium Trello members can keep track of member workloads using the plugin’s ’Member Workload’ feature. This tool breaks down each member’s tasks, helping push team productivity to new heights.

Transform your WordPress site into a project management powerhouse with Trello integration. Keep exploring, testing, and optimizing this powerful tool to realize its full potential in streamlining your operations and boosting team productivity. Enjoy the process, and the rewards will follow.

Step 5: Organizing content with Trello on WordPress

After successfully connecting your WordPress to Trello, you’ll be able to manage your content more efficiently. Here’s how you can make it happen.

Firstly, create unique Trello boards for different types of content. For example, you can have a separate board for blog posts, another for website updates, and one for social media posts. This separation enables you to effectively visualize your content pipeline and progress.

Next, use Trello labels. These color-coded labels can be attached to your cards to further categorize your tasks. They help you quickly identify task types, priority levels, and stages. For instance, you could use a red label for urgent tasks, and a green label for completed tasks.

Another handy feature of Trello is its Built-in Checklist. It gives an amazing approach to break down complex tasks into manageable sub-tasks. Tick-off completed ones for a clear view of what’s been achieved and what’s left. It’s quite useful for large scale projects with intricate details.

The due date feature of Trello shouldn’t be overlooked. Whether you’re dealing with an individual blog post or a comprehensive website redesign, hitting publish on time is key. Assign due dates to your Trello cards and get reminders as the deadline approaches.

There’s more! You can monitor your team members’ workload. If you’re managing a team, you can assign tasks to individuals and see at a glance who’s overworked and who may need more to do.
You can also manage viewer access. Choose whether each board should be public, viewable to the team, or strictly private. This control ensures you keep confidential projects under wraps.

So there we have it. You’re now empowered to create, organize and execute your content strategy more seamlessly using Trello’s fantastic features on WordPress.

These are just some of the possibilities with Trello on WordPress. Experiment with different organization methods and see what works best for you and your team. Now that you’re familiar with the basics, you’re well on your way to becoming a Trello power user.


So, there you have it. Integrating Trello with WordPress isn’t as daunting as it may seem. With the right approach, you can effectively manage your projects and content, all while enhancing your team’s productivity. Remember, it’s all about finding the right balance that works for your unique needs. Whether it’s embedding Trello boards into your posts or pages, or using labels to categorize tasks, Trello can be a game-changer for your WordPress site. Don’t be afraid to experiment and discover new ways to organize your content. After all, becoming a Trello power user is all about exploration and innovation. So, what are you waiting for? Dive in and start reaping the benefits of Trello and WordPress integration today.

Can you manage projects with Trello on WordPress?

Yes, it’s possible to manage projects with Trello on WordPress. By connecting the two platforms, you can embed Trello boards directly into WordPress posts and pages.

How can Trello boards be used in WordPress?

Trello boards can be embedded into WordPress posts and pages. They are used to visualize tasks, track due dates, and monitor task progress, and you can also manage viewer access and monitor member workloads.

What are the benefits of using Trello boards?

Trello boards provide a visual overview of tasks, track due dates, and the progress of different tasks. They help manage viewer access and monitor team members’ workload effectively.

How can you organize content with Trello on WordPress?

You can create unique boards for different content types, use labels to categorize tasks, take advantage of the checklist feature, set due dates, monitor team members’ workload, and manage viewer access.

How can you improve your use of Trello on WordPress?

Improve by experimenting with different organizational methods, adopting what works best for you. New and regular practices will pave the way towards becoming a Trello power user.

Category :

Share this:

Leave a Reply

Your email address will not be published. Required fields are marked *

About me

My name is Brian Cliette; I help brands and entrepreneurs find sustainable paths to sales growth on the social internet.

Recent Post


Grow Your Business Today

Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua.

brian cliette

Do You Want A More Direct Contact With Our Team?​